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Home > Pathblazer > School and District Administrator Guide > 01The Administrator Manager Page > 04Administrator Tools > Preparing the End of Year Function > End of Year: Detailed Procedure

End of Year: Detailed Procedure

Preparing to Run the Procedure

It is strongly advised that you review the End of Year setup and troubleshooting information (described on the Using the End of Year Function page) before you begin the End of Year process. It is also a best practice to review the information on End of Year Courses and Gradebook if your school is using the courses and Gradebook option with assignments.

Running the End of Year Process

  1. District administrators: click the My District tab. School administrators: click the My School tab.
  2. Click Tools.
  3. On the Tools page, click End of Year.

​​end of year button.png

  1. District administrators: select the school for which you want to run the end of Year process and click Next. School administrators: the process applies only at your school.

​​select a school.png

Performing the "Graduate" Task

Graduate deletes student from their school in the Compass Learning system.

  1. On the Select Students page, click Yes or No to indicate whether you want to apply changes to all students in the school.
    • Yes graduates all students in the grade that you will select on the next ("Options") page.
    • No does not apply changes to all students; instead, it enables you to select the students you want to include in the process.

select students.png

  1. Click Next.
  2. Select the grade to graduate from the dropdown.
  3. All students selected in step 1 that are in the grade level selected will be graduated and will no longer be able to log in.  Make sure the level you select is the level containing students you want to graduate (delete).
  4. Click Graduate highest grade (selected above) to graduate only students in the selected grade.
  5. Since students will be deleted, it is not necessary to uncheck Student data to delete.
  6. Confirm your settings, make any changes needed using the Back button, and click Run.
  7. If End of Year has been run within the last six months, a warning message appears, noting the date last run. Click OK to proceed, or click Cancel to cancel the procedure. Once the End of Year procedure is submitted, click Done.

Performing the "Promote" Task

Promote advances students to the next grade level in the same school.

  1. On the Select Students page, click Yes or No to indicate whether you want to apply changes to all students in the school.
    1. Yes promotes all students in the grade selected and all grades below.
    2. No if you choose this option the next page will allow you to select one or more students to promote.
      1. You can search for and select one or more students from the search results.
      2. If you select students by grade level, only those students will be promoted. Start with the highest grade at your school and work your way to the lowest grade.
      3. It is not recommended that you promote by class since students in multiple classes will be promoted multiple times.
  2. Select the highest grade students will be promoted.
  3. Click Promote to the next grade to promote students in the grade selected and all grades below.
  4. Check the student data you want to delete.
    1. Assignments unassigns all assignments. If your site used NWEA and you prefer to retain previous NWEA assignments, uncheck this option. Students will retain all assignments.
    2. Class Enrollment removes students from the classes but does not unassign any teacher assigned assignments.
  5. Confirm your settings, make any changes needed using the Back button, and click Run.
  6. If End of Year has been run within the last six months, a warning message appears, noting the date last run. Click OK to proceed, or click Cancel to cancel the procedure. Once the End of Year procedure is submitted, click Done.

"Stay in the same Grade" Option

Use this option to remove assignments and/or class enrollment if the grade levels have already been changed.

  1. On the Select Students page, click Yes or No to indicate whether you want to apply changes to all students in the school.
    1. Yes promotes all students in the grade selected and all grades below.
    2. No, the next page will instruct you to select the students you want to include in the process.
  2. Select the highest grade students will be affected.
  3. Click Stay in the same grade.
  4. Check the student data you want to delete.
    1. Assignments unassigns all assignments. If your site used NWEA and you prefer to retain previous NWEA assignments, uncheck this option. Students will retain all assignments.
    2. Class Enrollment removes students from the classes but does not unassign any teacher assigned assignments.
  5. Confirm your settings, make any changes needed using the Back button, and click Run.
  6. If End of Year has been run within the last six months, a warning message appears, noting the date last run. Click OK to proceed, or click Cancel to cancel the procedure. Once the End of Year procedure is submitted, click Done.

Transferring Students (For District Administrators)

You can transfer students between schools using the procedure described in Transferring Students, Assignments, and Assessments.

Transferring Students (For School Administrators)

When School administrators are transferring students out of their schools, it is very important that the receiving school administrator is aware of the process and can perform the transfer within the two week window when the transfer is available. If this window is missed, it could lead to student records being inaccessible from either school. 

 

For details on transferring students out of their schools, use the procedure described in Transferring Students, Assignments, and Assessments.​

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